Navigating FERPA: Empowering Frontline Employees To Ensure Service Standards & Compliance
Thursday, June 29 ~ 3:00-4:30pm (Eastern)
The Family Educational Rights and Privacy Act (FERPA) is a complex regulation that protects student records while granting access to students and parents. This webinar aims to address challenges faced by frontline staff. It covers the following key issues:
- Lack of awareness about FERPA regulations, which can lead to tragic incidents similar to the one at VTU 15 years ago.
- Unintentional disclosure of student information by frontline personnel who are unaware that it is protected.
- Limited understanding of FERPA among higher education professionals, despite its importance in safeguarding student records and sharing essential data for campus safety.
The webinar provides a concise overview of FERPA, emphasizing its critical aspects relevant to daily roles in academia. It highlights the need for a balance between student-record confidentiality and sharing vital information for university communities' health and safety.
Following the tragic events at Virginia Technical University in April 2007, the U.S. Department of Education issued a "Dear Colleague" letter clarifying FERPA requirements. While institutions have implemented measures to share crucial student information, the rise of websites, social media, and learning platforms has increased the risk of unintentional FERPA violations without proper training.
By understanding FERPA basics and its boundaries, frontline staff can navigate compliance confidently. This webinar empowers participants with knowledge and guidance, promoting a culture of FERPA awareness among educators.
Increase awareness and understanding of FERPA regulations among frontline staff, including student employees.
- Educate participants on what information can and cannot be shared under FERPA to prevent potential tragedies.
- Help frontline staff avoid unintentional disclosure of protected student records.
- Provide a comprehensive overview of FERPA fundamentals in day-to-day roles.
- Emphasize the balance between student-record confidentiality and sharing necessary data for campus safety.
- Highlight the significance of the "Dear Colleague" letter issued after the Virginia Technical University shootings.
- Address the increased risk of unintentional FERPA violations due to online platforms and stress the importance of proper training.
- Empower frontline staff with the knowledge to ensure FERPA compliance while sharing vital information responsibly.
- Foster a culture of FERPA awareness and expertise among frontline educators for enhanced privacy protection and information sharing.
Frontline staff working in educational institutions, including administrative personnel, student employees, and support staff.
- Individuals responsible for handling student records and maintaining student privacy.
- Anyone who wants to gain a better understanding of FERPA regulations and their implications in educational settings.
- Administrators and decision-makers responsible for implementing policies and procedures related to student privacy and information sharing.
Dr. Jim Castagnera holds an M.A. in Journalism from Kent State University, and a J.D.and Ph.D. (American Studies) from Case Western Reserve University. His 36 years as a full-time administrator and faculty member include five years of full-time and nearly 30 years of part-time teaching, and 23 years as the associate provost & legal counsel for academic affairs at Rider University, where in 2018 he received the university’s highest annual award for distinguished service. He also did stints as a full-time law professor at UT-Austin and Widener University Law School. Having retired from Rider in 2019, he continues to teach as an adjunct professor of law in Drexel University’s Kline School of Law. From his multiple, and often overlapping, roles of administrator and instructor, he brings decades of hands-on experience with FERPA to this event.
Bio current as of June 2023
What is a live webinar?
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Cost-Effective: No travel required. Online Training is an innovative way to provide your entire faculty and staff with a variety of professional development opportunities for one low price! The more you train the more you save, as the registration fee is per institution, not per person.
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In-Service Training: Plan an in-service around a live webinar or schedule a day and time to show the recording in a lecture hall or large conference room and invite faculty and staff to brainstorm and discuss implications for your institution.
Online Faculty and Staff Learning Communities: Distribute the recording to faculty and staff so they can watch anytime, anywhere.
Staff Recognition: Develop a program around the webinar with monthly themes and recognize the staff members that implement the best idea related to the theme.
Team-Building: Utilize these trainings to develop cross-functional and cross-discipline teams to foster collegiality.
New Employee Training: Include the online training as part of your new employee training program to ensure consistency.
Implementation and Follow-Up: Use the guide and evaluation materials provided by Innovative Educators to plan, implement, and track your progress.
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1 Training (Live Webinar or On-Demand Training) - $425 Unlimited connections, campus-wide access license to the recording for one year.
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Below is a breakdown of our cancellation policy.
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What is included in the Go2K Membership?
All live Webinars and over 100 pre-selected, on-demand webinars.
Is the price for Go2K a one-time fee or an annual fee?
The purchase price for Go2K is an annual fee, which includes access to over 150 live events/year and 100+ on-demand trainings.
Are their certificates of completion available?
Your on-demand portal includes automated certificates of completion and can be printed or downloaded after completing the training. The live events do not include automated certificates. However, we can provide you a fillable certificate PDF to share with faculty and staff.
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After you purchase your Go2K membership, we will email you a link to your on-demand portal that you can share with your entire institution.
How are colleges using Go2O?
Colleges are using Go2O in a variety of ways:
- As a stand-alone online orientation
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- As an online orientation for their distance learners
- As an online enrollment checklist to ease the registration process
Does purchase of Go2O include completion reports?
You can receive completion reports two ways:
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What is the registration checklist and is it included in my Go2O purchase?
The online enrollment checklist is designed to walk students through your enrollment process ensuring they make it to the first day of class! The registration checklist is one of the modules available with Go2O. Based on your purchasing level, the module can be a selection or will be included.
Are there various pricing options available for Go2O?
Yes, we have 4 pricing levels available.
Is Go2O ADA compliant and responsive?
Go2O is ADA accessible and fully responsive on any mobile device, tablet, or computer.
How are colleges using SL?
- Career Readiness
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Which workshops are your top rated?
We take quality seriously, and so all of our workshops are top notch in terms of content and look. However, if we know how you plan to use StudentLingo (FYE, Retention, Probation, TRIO, etc.), we can make workshop recommendations.
Funding is a little tight, how many workshops can I get for $XX?
You can buy the entire StudentLingo package (50 workshops) or we offer several a la carte options. Unlike a lot of other software companies, we don’t charge per user, so we can work with any budget. We recommend talking to other departments on campus to increase your purchasing power and to share the cost. Also, we do have a pay model whereby students pay directly. If you are interested in learning more about this option, give us a call.
Is there an admin view?
This is a feature of our platform, but comes at an additional cost. With the admin view, you get access to more advanced reporting, and you have it in real time. With the standard membership, you get monthly reports.
How have other schools leveraged reporting?
- One of our partners, College of Southern Nevada, used StudentLingo to measure learning outcomes. in a study, one class had access to StudentLingo and the other cohort did not. 92% of the cohort with access to StudentLingo earned a whole letter grade higher than the cohort without StudentLingo.
- A lot of our partners use the data to justify funding for grants, operating dollars, or for new program development.
- The evaluation data is particularly useful in identifying what type of learning students prefer and the qualitative takeaways from viewing the workshop.
- Some of our partners use the data to connect with their student information system, like Banner or Peoplesoft.
- I think a great way to get started on how you want to use the data is to ask yourself some questions:
- How will I know if StudentLingo was successful?
- What do I hope students will gain from access to StudentLingo?
- What data is important for me to know in order to show that StudentLingo is a worthwhile purchase?
What is TutorLingo?
TutorLingo is a series of 9 online training modules that prepare tutors by providing the basic skills necessary to support their peers in becoming more independent and strategic learners.
Should the TutorLingo trainings be viewed in any particular order?
No, each training is a stand-alone workshop, and they can be viewed in any order.
What is the CRLA?
The CRLA is a group of student-oriented professionals active in the fields of reading, learning assistance, developmental education, tutoring, and mentoring. In 1989, the CRLA created a training program that is considered ‘best-practice’ for tutor training. A fews years ago, Innovative Educators partnered with the CRLA to create supplementary training modules. Our training supports learning centers in achieving level 1 certification through CRLA.
Do CRLA members receive a discount on TutorLingo?
Yes. CRLA members receive a 10% discount on TutorLingo.
Is there an admin view?
Yes. The admin view is an upgrade and costs $500, but gives you the ability to access completion data more efficiently and in real time. If you don’t want the admin view, we provide monthly usage reports.
What is ParentLingo?
ParentLingo is a go-to resource that institutions can easily share with parents to encourage student independence, growth & success. ParentLingo is a shared resource that recognizes and includes parents as partners in the educational process.
What is the cost?
Please contact us for pricing information. Email firstname.lastname@example.org or 303-955-0415.
What features are included?
- 8 Targeted Modules For Parents Branding (Logo On Every Page)
- ADA Compliant & Responsive Design
- Promotional Materials
- Registration (First Name, Last Name, Email)
- 8 Targeted Modules For Parents Branding (Logo On Every Page)
- ADA Compliant & Responsive Design
- Promotional Materials
- Completion Reports & Standard Evaluations
- Custom Branding (Logo & Institutional Photos)
- 3 Additional Registration Points
- Add & Edit Custom Content
- Customizable Evaluations & Surveys Advanced Reporting
- Designated Instructional Designer
- Flexible Pricing (College Payment Option Or Parents Pay Directly)